Privacy Policy

Last Updated: March 15, 2025

At vionexora, we believe transparency builds trust. This privacy policy explains how we collect, use, and protect your personal information when you engage with our sales training services across Australia.

Information We Collect

We collect information to provide better sales training experiences and maintain effective communication with our clients. The data we gather helps us understand your professional development needs and deliver relevant educational content.

Categories of Personal Information:

Contact Details Professional Information Training Preferences Communication History Website Usage Data Payment Information

Direct Information Collection

When you contact us or register for our programs, we collect details you provide directly. This includes your name, email address, phone number, company information, and specific training interests. We also gather information about your current sales experience and professional goals to customize our approach.

Automatic Information Collection

Our website collects certain information automatically through cookies and similar technologies. This includes your IP address, browser type, device information, pages visited, and time spent on our site. We use this data to improve website functionality and understand how visitors engage with our content.

How We Use Your Information

Your personal information serves specific purposes related to delivering effective sales training and maintaining professional relationships. We process your data lawfully and transparently, ensuring each use aligns with your expectations and our business objectives.

  • Program Delivery: Providing customized sales training sessions, sending course materials, and tracking your progress through our programs
  • Communication: Responding to inquiries, sending program updates, sharing relevant industry insights, and maintaining ongoing client relationships
  • Service Improvement: Analyzing feedback to enhance our training methods, developing new course content, and improving overall client experience
  • Business Operations: Processing payments, managing client accounts, maintaining records for Australian tax requirements, and ensuring compliance with professional standards
  • Marketing Activities: Sharing information about new programs, industry events, and relevant business opportunities with existing clients who have expressed interest

We base our data processing on legitimate business interests, contract fulfillment, and your explicit consent where required. For marketing communications, we always provide clear opt-out options and respect your communication preferences.

Your Rights and Choices

Australian privacy laws provide you with significant control over your personal information. Understanding these rights helps you make informed decisions about your data and our services.

Access Your Data

Request a copy of all personal information we hold about you, including how it's being used and who it's shared with.

Correction Rights

Update or correct any inaccurate or incomplete personal information in our records at any time.

Deletion Requests

Ask us to delete your personal information, subject to our legitimate business needs and legal obligations.

Communication Control

Unsubscribe from marketing emails, adjust communication preferences, or limit how we contact you.

Data Portability

Receive your personal information in a structured format that can be transferred to another service provider.

Processing Objection

Object to certain uses of your information, particularly for marketing purposes or automated decision-making.

Exercising Your Rights

To exercise any of these rights, contact us using the details provided below. We'll respond within 30 days and may request additional information to verify your identity. There's no charge for most requests, though we may apply reasonable fees for excessive or repetitive requests.

Information Sharing and Disclosure

We share your information selectively and only when necessary for legitimate business purposes. Understanding who we work with and why helps you make informed decisions about engaging with our services.

Service Providers

We work with trusted third-party providers who help deliver our services effectively. This includes email marketing platforms, payment processors, website hosting services, and professional development partners. These providers are bound by strict confidentiality agreements and can only use your information for specified purposes.

Business Partners

Occasionally, we collaborate with other training organizations or industry experts to provide comprehensive programs. When your information is relevant to these partnerships, we'll obtain your explicit consent before sharing any details.

Legal Requirements

We may disclose personal information when required by Australian law, court orders, or government authorities. This includes situations involving legal proceedings, regulatory compliance, or protecting our legitimate business interests.

We do not sell personal information to third parties or use it for purposes unrelated to our sales training business. All sharing arrangements prioritize your privacy and maintain appropriate security standards.

Data Security and Protection

Protecting your personal information is fundamental to maintaining trust and meeting our professional obligations. We implement multiple layers of security to safeguard your data throughout its lifecycle.

Technical Safeguards

SSL encryption for data transmission, secure server infrastructure, regular security updates, and access controls limiting who can view your information.

Physical Security

Secure office facilities, locked filing systems for physical documents, controlled access to our premises, and proper disposal of sensitive materials.

Administrative Controls

Staff training on privacy requirements, regular security audits, incident response procedures, and clear data handling policies for all team members.

Ongoing Monitoring

Regular system monitoring, vulnerability assessments, backup procedures, and continuous improvement of our security practices.

While we implement strong security measures, no system is completely immune to threats. We maintain appropriate insurance coverage and incident response procedures to address any potential security issues promptly and transparently.

Data Retention and Deletion

We retain your personal information only as long as necessary for legitimate business purposes and legal compliance. Our retention practices balance operational needs with your privacy rights.

Retention Periods

Active Client Records

Maintained while you're actively engaged with our services, plus two years for follow-up support and program evaluation purposes.

Communication History

Email correspondence and call records kept for three years to maintain service continuity and resolve any potential disputes.

Financial Records

Payment and invoicing information retained for seven years to meet Australian taxation and accounting requirements.

Marketing Lists

Contact information for marketing purposes removed immediately upon unsubscribe request or after two years of inactivity.

Website Analytics

Anonymous usage data aggregated for analysis purposes, with individual identifiers removed after 12 months.

When retention periods expire, we securely delete or anonymize your personal information. You can request earlier deletion in most circumstances, subject to our legitimate business needs and legal obligations.

International Data Transfers

While we primarily operate within Australia, some of our service providers may process data internationally. When this occurs, we ensure appropriate safeguards protect your information regardless of location.

Our international data transfers comply with Australian privacy principles and include contractual protections, adequacy decisions where available, and ongoing monitoring of security standards. We limit international transfers to situations where they're necessary for service delivery and maintain the same privacy standards globally.

If you have concerns about international data processing, contact us to discuss how your specific information is handled and what alternatives might be available.

Changes to This Policy

We review and update this privacy policy regularly to reflect changes in our business practices, legal requirements, or industry standards. Significant changes will be communicated directly to active clients, while minor updates will be posted on our website.

The "Last Updated" date at the top of this policy indicates when the most recent changes were made. We encourage you to review this policy periodically to stay informed about how we protect your privacy.

Continued use of our services after policy updates constitutes acceptance of the changes. If you disagree with any modifications, please contact us to discuss your concerns or discontinue use of our services.

Contact Us About Privacy

For questions, concerns, or requests related to your personal information and privacy rights, please contact us:

Address: 4/29 Molesworth Street, Lismore NSW 2480, Australia

Phone: +61416769447

Email: support@vionexora.com

We aim to respond to all privacy-related inquiries within 30 days. For urgent matters or complaints, please indicate this clearly in your communication so we can prioritize your request appropriately.